Career Fair Student Hosts

An AE student will serve as a personal host to industry professionals while they are on campus. Students will provide the industry professionals with information to help make this event more efficient and productive for their organizations. Hosting sign ups are first made available to 5th-year AE students and then to the 4th-year class. Thereafter, the hosting privilege is opened up to all remaining AE students.

Industry professionals can use the Company Guide to Student Hosts to learn more about the benefits of partnering with a student host. 

Students can use the Student Host Guide to learn more about student host duties and procedures. 

Company Guide to Student Hosts

General Information
Additional Student Host Duties and Procedures
FAQs

General Information

Hosting sign-ups are on a first-come, first-served basis, starting with the 5th-year class. View the list of 2017 registrants to see if a student has signed up for your company.

We ask the students to match their option choice with the type of students normally hired by the company. However, in some cases, there may be an imbalance between the companies and the number of students in particular options, making it difficult to provide an option match. Please note that most host-related activities are non-option specific, and your student host has been asked to help find ways to facilitate contact between you and students in the options you are looking for. Also note that some student hosts have not yet picked an option; hosting your company is an opportunity for them to learn more about a specific discipline.

Students host one company, and we prefer there be only one student host per company.

Student hosts are asked to contact their company as soon as possible after sign-ups. They will be given the name, phone number, and email address of the company contact, as well as the names and email addresses of the attendees. Student are asked to make the initial contact by phone. If you are unavailable when your student host calls, please try to return the call as soon as possible.

Student host sign ups will begin in early September. You should hear from your student host by early-September. Please wait until then to contact the AE department with student host inquiries.

The duties of the student hosts include:

  • Provide help unloading vehicles at the Bryce Jordan Center and setting up the display. If you need help packing up your display, arrange this with your student host ahead of time.
  • Answer questions about Career Fair, the AE department, and Penn State.
  • Act as a liaison between the company and the AE office.

Student hosts DO NOT make travel arrangements or hotel reservations or pick up company representatives at the airport.

Additional Student Host Duties and Procedures

  • On the morning of the Career Fair, company representatives can pull up to the curb at the Bryce Jordan Center and drop off their displays. At that time, they must park elsewhere. Parking information will be made available to all companies closer to the date of the Career Fair.
  • Career Fair registration packets for the companies will be placed in their respective booths on the morning of the Career Fair. Important items to be included in the packet will be the parking instructions and name tags.
  • Student hosts are invited to attend the Career Fair Social with their company representatives. The Social will be held on Monday, September 18, 2017 from 7:00 – 9:00 pm at the Nittany Lion Inn.

Frequently Asked Questions

Can a company ship their display and materials to Penn State in advance of the Career Fair?

Yes. Companies may ship their displays to the AE office (104 Engineering Unit A, ATTN: CAREER FAIR MATERIALS, University Park, PA 16802) if they make sure that the displays arrive by noon on the day before the Career Fair. The AE Department will then transport the displays and materials to the Bryce Jordan Center that afternoon. Otherwise, it is the responsibility of the company to get the displays and materials to the Bryce Jordan Center. Student hosts are available to help with this process as appropriate.

Is it possible for the company to obtain advance resumes of the students?

Advance resume books and/or web access to resumes is available to any company which has registered within the normal time period. Information on obtaining resumes was included on the registration form. Any requests for or questions concerning the advance resumes should be directed to Richelle Weiger.

Why is my student host a second- or third-year AE student?

We welcome participation by all AE students in the hosting process. Hosting sign ups are first made available to 5th-year AE students, and then to the 4th-year class because those students have already selected options and it makes match ups a little easier. Shortly after that process, the hosting privilege is opened up to all remaining AE students.

Student Host Guide

The opportunity for a company to interact with a student host has been identified by the companies as one of the most unique and helpful benefits of participating in the AE Career Fair. Students should recognize that the privilege of serving as a host is a valuable experience providing interaction with practitioners, an opportunity to make industry contacts, and a chance to improve your interviewing and communication skills.

The following is a list of duties, responsibilities, and answers to frequently asked questions about serving as a student host. Students should refer any additional questions to Professor Parfitt  or Richelle Weiger. You can also call the AE main office at 865-6664 with any questions.

Getting Started
Additional Student Host Duties and Procedures
FAQs

Getting Started

While you should make every effort to select your company with care, hosting is assigned on a first-come, first-served basis starting with the 5th year class. Look for a company that interests you by referring to the career fair company list and finding the company's website Fifth-year students only will be given a selection preference if they worked or interned for a company or if they have a Penn State AE-related connection to a company, such as a scholarship or award. This association is not necessarily automatic, as some companies and students prefer to broaden their contacts since they are already familiar with each other through previous activities.

If possible, you should select a company that normally hires AE students in your option. If you do not have an option yet, hosting a company will give you an opportunity to learn more about a specific discipline and may eventually help with your option selection. In some cases, due to the large number of companies and potential imbalances in the number of students in a certain option, it may not be possible to provide a match.Since most activities are non-option specific, this will not be an issue with most companies.

To sign up for a company, you will need to see Richelle Weiger in the AE office (104 Engineering Unit A).Come prepared with a list of alternate company choices. Because it is first-come, first-serve, not everyone will be able to get his/her first choice of companies. If you come with a list of alternate companies, you will improve your chances of hosting a company of your choice. Richelle will provide you with the names and contact information of the primary individual(s) whom you must contact. You will also be given a list of your student host responsibilities.

Students can host only one company. We prefer only one student host per company because of the large number of hosts needed.

Note that the initial contact person is not always the person who will be attending the Career Fair.Therefore, as time goes on, you may have to contact other people at the company. Be prepared to repeat information and double-check all details and arrangements. You will be given a list of the attendees and their email addresses.

You must contact your company representative immediately! Please make the initial contact by phone as personal contact is the most professional and effective initial meeting style. Students who do not contact their company in a timely manner present the biggest challenge to this program. Companies will call the main office to see why they have not yet heard from their host, as they are specifically told that a student host will contact them. Keep in mind that the company will not contact you.

However, you may have difficulty connecting with your company or company representative. This is not unusual; representatives have busy schedules and spend a lot of time out of the office. Therefore, always leave a message when you call that clearly identifies who you are and the purpose of your call. Speak slowly and repeat important information such as your name and phone number. In your message, include the following:

  • Your name (spell your name if it is unusual or hard to pronounce)
  • A phone number where you can be reached during regular business hours (keep in mind your company may be in a different time zone)
  • Your email address
  • A brief sentence about why you are calling
  • Repeat your name and phone number

After a couple of unsuccessful attempts to make contact by phone, it is acceptable to send an email to your company representative. If your company is not returning phone calls or emails after one week, contact Richelle Weiger in the AE office. She will assist you in resolving the problem.

Be prepared to answer questions about the AE Department, the Career Fair, and Penn State. Helpful information is contained in this document and on the AE web site. Read all the material provided so that you are knowledgeable and prepared to assist the companies. If they ask you something you do not know the answer to, tell the company that you will get back to them with an answer in the next day. Do not hesitate to call the AE office for help.

Although your primary responsibility is to the company you are hosting, please offer your help if you see that another company needs some assistance. Companies remember students who take initiative and put forth an extra effort.

Additional Student Host Duties and Procedures

The most important duty of the student host is to set up the company booth at the Career Fair. Companies greatly appreciate and rely on your help when it comes to this task. Set-up normally occurs early in the morning the day of the Career Fair (Tuesday, Sept. 19, 2017). The BJC opens at 8:00 AM , and companies are welcome to start at that time. Most will arrive a little later. The official starting time is 10:00 AM . If your company wants to arrive early, make sure that you know what their location/table number is so that there will not be a delay when they arrive to set up. There will a posting in the AE office the day before the Career Fair that will list table numbers. 

On the morning of the Career Fair, company representatives can pull up to the curb at the Bryce Jordan Center and drop off their displays. At that time, they must park elsewhere. Parking will be at the BJC and instructions are included in the registration packets.

Career Fair registration packets for the companies will be available at the companies respective booths on the morning of the Career Fair. Important items to be included in the packet will be the parking information and name tags.

Note that it is not the responsibility of the student host to make travel or hotel arrangements for the company. The companies receive hotel information from the AE office. That information can also be found on the web site. If your company has any questions about travel, refer them to Richelle Weiger in the AE office.

Student hosts are invited to attend the Career Fair Social with their company representatives. The Social will be held on Monday, Sept. 18, 2017 from 7:00 – 9:00 pm at the Nittany Lion Inn.

 
 

About

Widely acknowledged as one of the top Architectural Engineering programs in the world, the Penn State AE Department is dedicated to providing outstanding academic excellence to all of our students. The AE program is focused on preparing students and conducting research in the design, engineering, and construction of building projects.

Department of Architectural Engineering

104 Engineering Unit A

The Pennsylvania State University

University Park, PA 16802

Phone: 814-865-6394